Employee ID cards are an important part of an organization's security plan, but
they are only effective if employees display them as instructed. With so many options
available to display an ID card, it's difficult to know what the best solution is
for your organization. In this month's Identify, we examine the four most popular
ID card accessories to help you find the best fit.
If your employees use their ID cards to get into the building or as part of a time
and attendance system, badge reels are a functional option. Most badge reels come
standard with a retractable 36 inch cord that gives employees easy access to their
ID cards. Badge reels are also popular for employees who need to carry keys. Because
a badge reel is usually worn on a belt, keys are never left out of the employee's
If visual identification is important at your school or organization, lanyards are
the best way to encourage employees and students to keep their ID cards in plain
sight. Lanyards are a safe ID card display option, too, thanks to the breakaway
function. If a lanyard were to be caught, the breakaway point would allow the lanyard
to separate. Lanyards are completely customizable and great for organizations trying
to promote identity as well as safety.
If you're on a budget but still find ID card display important, strap clips are
an economical way to keep your organization identified. An ID card with a strap
clip can be attached to anything, such as shirt pockets, belts, even key rings,
and various strap clip lengths are available.
To prolong the life of your ID cards, use badge holders as protection. Badge holders
protect an ID card from natural elements and wear and tear, allowing ID cards to
last much longer. As a result, you won't have to make nearly as many ID card reprints
and will save your organization money in the long run.
IDGuards were developed
by IDville's identification experts to protect the most vulnerable part of an ID
card, its edges. A simple addition to any PVC ID card, translucent
IDGuards snugly fit ID cards to protect them
from every day wear and tear.
TIPS & TRICKS
When designing your ID cards, consider how they will be displayed before the batch
printing begins. How a card is going to be displayed, whether on custom lanyards,
using a badge reel or within a badge holder, will influence your card design. For
instance, most badge reels and lanyards cause ID cards to flip, displaying the back
side of the card. If visual identification is a top priority, consider printing
information on both sides of the card.
CASE STUDY: PVC IDs STREAMLINE IDENTIFICATION AT SCHOOLS
Each year, Northeast Middle School (NEMS) in Clarksville, Tennessee prints around
1,600 ID cards for its students, staff and visitors. When Bruce Hester, Media Specialist
and Librarian for NEMS upgraded his
identification system, he experienced a significant time savings.
"The old process was multi-step using the laminating pouches and the cards,"
said Hester. "When we decided to upgrade we were looking to produce IDs with ease,
and we wanted better looking and more durable cards for the students."
The speed of the new system has helped move registration lines along and has saved
the school labor costs. "Using the barcodes on the cards speeds up library checkout
and helps staff identify the students," added Hester. "We also make ID cards without
a photo for substitute teachers and visitors." This badge system increases building
security, leaving students, staff and parents feeling more secure.
Over the course of a year, an organization with 250 employees averages 5-10 ID card
reprints a month. Each ID card costs $0.61 to print, and all those damaged and lost
cards quickly add up. Save your organization the time and money that is invested
in ID card reprints by supplying employees with ID card accessories.
Badge holders, lanyards
and badge reels can
prolong the life of the card and prevent cards from getting lost.
If you have ID card or ID printer questions, email me at firstname.lastname@example.org. I'll
answer your questions directly. Plus, your question may be featured in the next
issue of our Identify Newsletter.