Seven Steps for ID Card Printer Maintenance

Seven Steps for ID Card Printer Maintenance

An ID card printer is a wise investment in the safety and security of your facility, and you want it to always be in peak performance for its next printing job. To keep your ID card printer in top shape year round, follow our seven steps for printer maintenance.

  1. Regularly Clean Your ID Card Printer

    It's recommended that you clean your ID card printer every 700-1,000 ID cards. Each manufacturer creates an ID card printer cleaning kit for its printers. Because each printer works differently, you must use the specified manufacturer kit. As a helpful reminder, you can clean your printer when you change the printer ribbon. Each cleaning kit includes a cleaning card. It looks like a PVC card, but it is soaked in a cleaning solution. The card is inserted into the ID card printer and cleans all of the rollers.

  2. Clean the Printer Roller

    To print ID cards, a roller pulls the blank PVC card into the printer. This roller collects the dust and dirt on PVC cards so it doesn't travel into the printer. Because the roller acts like a lint roller that cleans the PVC cards, it needs to be cleaned or replaced on a regular basis. Refer to your printer manual for directions to clean or replace the roller.

  3. Clean the Print Heads.

    The print heads on your ID card printer also need to be cleaned. Your cleaning kit includes the cleaning swabs, they look like large Q-tips or a marker, which you use to clean the printer heads directly. Follow your cleaning kit directions to properly clean this important ID card printer component.

  4. Replace Printer Ribbons.

    For a high quality ID card, replace your printer ribbons as recommended. Printer ribbons have up to a two year shelf life, so you can stock up when you purchase the ID card printer and always have them on hand. Be sure to use the manufacturer's printer ribbons as off brand printer ribbons may not work properly and could damage your printer.

  5. Keep your Printer Covered.

    Dust and dirt are your printer's nemesis. You can protect your ID card printer by storing it in a carrying case. The case protects your printer from the elements when it's not in use. This is an especially good investment if you transport your printer between multiple facilities.

  6. Store your ID Card Printer in a Safe Location.

    Storing your ID card printer in a safe location, especially in schools, can safeguard your printer against students accidentally bumping into it or roughly handling the printer. Keep the printer out of high traffic areas and in a safe storage room when not in use.

  7. Purchase an Extended Warranty.

    You can protect your ID card printer investment with an extended warranty for up to three years. If a part of your ID card printer needs to be replaced or repaired, it will cost less under the extended warranty.

Customer Review: How Do You Use Your ID Maker Printer?

I really like the ID Maker Advantage System because it makes creating name badges quick and easy. We ordered this product when we decided to switch to picture name badges. We used to order our engraved name badges which took a while to come in. Since we work in healthcare and it is a requirement to have a name badge, that timeline was not working for us. With this system, it is easy to make a new name badge for a new hire or replace a lost name badge for employees.

Human Resources
Greensburg, PA
Expert's Corner: Protect Your ID Card Printer from the Elements

Your ID card printer is a valuable piece of technology, so why wouldn't you take the same precautions protecting it as you do your computer? Take care of your ID card printer with these three simple steps to protect it from accidents, spills, and dust.

  1. Keep your printer protected from bumps and accidents. Your ID card printer should not be sitting on an open counter top where it would be easy to knock over. Securely place it on a desk away from traffic.
  2. Keep your printer protected from liquids and food. Just like your computer, spilling food or drink on your ID card printer can cause severe damage.
  3. Keep your printer protected from dust and dirt. These tiny particles can find their way into your printer and cause errors when you're printing ID cards. Store your printer in a carrying case when you're not using it or clean off any visible dust and dirt inside your ID card printer with a can of compressed air.

Send your ID card or ID card printer questions to me at Your question may be featured in the next issue of our Identify Newsletter!

David, Identification Expert

Product Spotlight: ID Maker Printer Cleaning Kit

Cleaning your ID Maker printer every 700-1,000 cards will ensure you always produce the highest quality ID cards. Cleaning your printer is easy! Simply feed the cleaning card into the card feed slot. The cleaning process will happen automatically and your cleaning card will be ejected when the process is over. To find the right cleaning kit for your ID card printer, use the Printer Supplies Locator on