Visitor Identification Creates Safe Work Environments

Visitor Identification Creates Safe Work Environments

IDentify Newsletter - January 2010 Edition

In this Issue:

Feature
Visitor identification contributes to a safe work environment

Case Study
Identification System IDs Regular Visitors

Tips & Tricks
Use your ID system to create photo IDs for visitors

Product Spotlight
Secure Visitor Log-In System provides all the right information

Visitor Identification Creates Safe Work Environments

Providing a safe work environment for your employees is part of creating a great workplace. When employees feel safe and comfortable at work, they're less likely to call in sick, have unexcused absences or look to change jobs. Identification can create a safe work environment where your employees will thrive.

In the past few years, visitor identification has become an integral part of safety strategies for organizations and schools. Monitoring visitors in your building can be extremely important especially in an emergency. It's vital to know how many people are in your building in case of fire, inclement weather or an intruder. Otherwise, the organization may be held liable.

Maintaining a visitor identification system can help an organization protect its most valuable assets - the people. When implementing a visitor identification system, be sure to include these three key elements:

  • Create a record of visitors. It's important to create a record of who is in your building. Your visitor identification system should keep the visitor's name, organization, purpose of visit and date in a discrete and safe location. Organizations should keep this information on hand for three months before safely discarding it.
  • Visually identify visitors. Visitors who wear an identification badge send a clear message to your employees and staff, which is especially helpful in large organizations or buildings. When employees are aware visitors are in the building, they'll be sure to make a good impression.
  • Keep it in a central location. Your visitor identification system should be kept in a central location where all visitors come into the building. Other entrances should be locked and marked with a sign to direct visitors to the correct door. Put an individual in charge of welcoming visitors and getting them to complete the sign-in process when they first arrive. To clearly identify visitors, badges should be worn with visitor lanyards.

Visitor identification systems are simple to implement, easy to use and are a low-cost investment that will have a valuable return in your organization.

Identification System IDs Regular Visitors

Clark Retirement Community provides a caring community for older adults in Grand Rapids, Michigan. As part of that mission, the organization keeps the residents' safety and comfort front of mind. When Clark Retirement Community implemented a photo identification system, it was an improvement of safety and aesthetics over the old ID badges.

Prior to the photo identification system, staff wore engraved name badges without photos. Their new system creates more professional looking badges that are more easily changed and created.

Now, Clark Retirement Community has photo ID badges for all individuals regularly working in the building, such as staff, volunteers and contract workers. The new badges contribute to a safer work and residential environment and make it easy for residents to identify those who belong in the building.

Tips & Tricks

Put your identification system and ID Maker software to use creating photo ID badges for your building visitors. Set up a new template to have a specific looking badge for all your visitors. You can quickly take visitors' picture, import their info and print a badge in a couple of minutes! Then, use the ID Maker software to create custom visitor reports as needed.

Product Spotlight

Secure Visitor Log-in System

Track and identify all of your building visitors with a log-in system that simultaneously makes a name badge and a record of the visit. The Secure Visitor Log-in System is easy to use and provides all the necessary visitor information. Visitors simply complete the fields on the badge: name, organization, purpose of visit and date. A carbon copy is made under a privacy shield, protecting the visitor's information. This system is also available in a school version.

Secure Visitor Log-in System