Today, organizations and workplaces are expected to have security policies in place to protect employees and visitors. Organizations employ
multiple tactics to secure their facility, and photo identification has become a standard element. Today, it is nearly impossible to walk
into a workplace without an ID card.
Although ID cards have become a staple of security, many organizations are still hesitant
to acquire their own ID card printer,
which typically comes with all the materials you need to create professional looking ID cards: software, camera, backdrop and printer.
An ID card printer can bring increased convenience, efficiency, safety and security to an organization. Organizations experience the
following benefits from integrating an ID card printer into their security and personnel processes and quickly realize a return on investment.
ID cards have become a standard security protocol for organizations of all sizes and
industries. ID cards are given to everyone who belongs in a facility: employees, vendors, maintenance workers, volunteers and visitors.
The card serves as a passport that signals an individual is permitted in the building. Cards can be synced with access control to secure
building entrances and coordinated with time and attendance systems to reduce paperwork.
A personal ID card printer provides an organization complete control over the design and creation of ID cards and ensures a more secure
identification process. Personal information, photos and security enhancements can remain confidential when the ID card is designed and
created internally as opposed to using an external card creation service. A third party service requires sharing confidential employee
information and the ID card design over the Internet. Transmitting this information makes your organization more susceptible to identity
theft and fraudulent ID cards.
Reduced Production Time.Replacing a paper laminate card system with an
ID card printer
can free up valuable labor resources and reduce stress at your organization. Creating paper laminate cards is a detailed and tedious
process that includes printing, perforating and laminating. Each card can take up to 4 minutes to complete. Data entry and design
formatting also take longer with paper ID cards due to the lack of specialized software.
On the contrary, after completing the design, an ID card printer can produce the card in approximately 30 seconds, depending on the
printer model. An ID card printer also easily creates new cards, reprints and replacements. All the necessary information is stored
in the ID card software
program, and it can easily be recalled to make a new card.
Decreased Cost per Card.
An ID card printer is a technical piece of equipment that requires an investment.
Thankfully, organizations quickly experience a return on their investment. By purchasing identification equipment, you can produce your
own ID cards rather than using a third party creation service or paper laminate cards.
Outsourcing ID card creation and production can cost up to $10 per card, and paper laminate cards are a costly use of employee time.
On the other hand, an ID card printer prints cards for approximately $0.61 each and after the initial card design, the cards require
little manpower to create. PVC ID cards outlast paper cards, too. A typical PVC ID card can last up to 5 years�long after paper
cards have been retired to the recycle bin.
Increased Data Capabilities.
An ID card printer has capabilities to encode personal data into each
individual card. By adding a barcode or magnetic stripe, ID cards act as the conduit for information such as account balances, hours
worked or personal information. Creating your ID cards with an
ID card printer
can streamline multiple processes within your organization.
Access control and account management are popularly integrated with ID cards. By syncing ID cards with an access control system, data can
be collected and stored about entrances into specific rooms in the building, such as a supply room or fitness center. ID cards can also
be used for vending machine withdrawals or cafeteria purchases. Incorporating various uses into an ID card makes it more likely employees
will wear and display their card while eliminating the number of cards they have to carry.
Improved Professional Image.
In today's business climate, brand image and integrity are pivotal
to successful marketing, customer relations and recruiting. Organizations can put forth a positive impression by identifying employees
with custom PVC ID cards. Employees can wear their cards when interacting with customers, vendors and visitors in lieu of an additional
engraved name tag or adhesive badge.
Any member of an organization can create a professional-looking ID card with the proper
software and printer system. You do not need to have programming or design experience to create an ID card.
programs are very intuitive, easy to use and a vast improvement over the use of word processor programs to design ID cards.
Versatile Card Designs.
Changes to the design of your ID cards can be done quickly with an
ID card printer.
Simply open the template you created in the software program and adjust the format, colors or security features. By saving the new
design as a template, you can speed up the creation of new and replacement cards. When you want to print cards, simply import
information from the software database to create a new set of ID cards.
Different card templates can be quickly designed or altered with the proper software tools to accommodate various ID card needs. It's easy to
add a design element to an ID card to designate a special certification or security clearance. You can also include enhanced security
features in the ID card design, such as Holokote. A holographic overlay that can be seen when your ID card is turned at an angle,
Holokote provides added security against forgery.
Completed Cards In-Hand Immediately.
Businesses, government offices and non-profit organizations all rely
on ID cards for building and personnel security. When an employee needs a new card, it's important to make a replacement quickly. With an ID
card printer, you have all the tools to create a new card on the spot.
You can also expand the use of an ID card printer by creating cards for building visitors. Because the PVC card printer creates a card in
less than a minute, you can easily create a personalized ID card for any visitor, vendor, customer or interviewee. The cards will help to
improve security at your organization and make a positive impression on the visitor.
Implementing identification at your organization has many benefits, and your
ID card printer
has many additional uses. Many organizations utilize their printer to create long lasting labels for containers with chemical or greasy
substances or to identify kitchen utensils and storage areas. PVC cards make long-lasting luggage tags that can easily be branded with
the organization's logo and include the traveler's personal information.
An ID card printer can be a useful tool for event planning as well. Special ID cards can be created to match the theme of a party or to
identify conference attendees. The system's ease of use and portability makes it simple to create ID cards wherever you go.
Creating a professional and long lasting ID card is not as difficult as it may seem. If you can
use a digital camera and a desktop computer, you can create professional looking ID cards in a matter of minutes. An ID card printer stores
all card design templates and personnel data in an easy to use format that can be edited and revised simply. In fact, converting to an ID
card printer from a paper card system is guaranteed to be easier and more intuitive.
You can get a return on investment from an ID card printer by taking full advantage of a system's abundant identification capabilities.
In addition to streamlining processes and reducing time spent on projects, your organization will be more secure and your employees can
feel safer every day.
If you would like further information about ID card printer systems and software, please
request our FREE ID System Information Packet.