Introduction

Today, organizations and workplaces are expected to have security policies in place to protect employees and visitors. Organizations employ multiple tactics to secure their facility, and photo identification has become a standard element. Today, it is nearly impossible to walk into a workplace without an ID card.

Although ID cards have become a staple of security, many organizations are still hesitant to acquire their own ID card printer, which typically comes with all the materials you need to create professional looking ID cards: software, camera, backdrop and printer. An ID card printer can bring increased convenience, efficiency, safety and security to an organization. Organizations experience the following benefits from integrating an ID card printer into their security and personnel processes and quickly realize a return on investment.

Increased Security.
ID cards have become a standard security protocol for organizations of all sizes and industries. ID cards are given to everyone who belongs in a facility: employees, vendors, maintenance workers, volunteers and visitors. The card serves as a passport that signals an individual is permitted in the building. Cards can be synced with access control to secure building entrances and coordinated with time and attendance systems to reduce paperwork.

A personal ID card printer provides an organization complete control over the design and creation of ID cards and ensures a more secure identification process. Personal information, photos and security enhancements can remain confidential when the ID card is designed and created internally as opposed to using an external card creation service. A third party service requires sharing confidential employee information and the ID card design over the Internet. Transmitting this information makes your organization more susceptible to identity theft and fraudulent ID cards.

Reduced Production Time.Replacing a paper laminate card system with an ID card printer can free up valuable labor resources and reduce stress at your organization. Creating paper laminate cards is a detailed and tedious process that includes printing, perforating and laminating. Each card can take up to 4 minutes to complete. Data entry and design formatting also take longer with paper ID cards due to the lack of specialized software.

On the contrary, after completing the design, an ID card printer can produce the card in approximately 30 seconds, depending on the printer model. An ID card printer also easily creates new cards, reprints and replacements. All the necessary information is stored in the ID card software program, and it can easily be recalled to make a new card.

Decreased Cost per Card.
An ID card printer is a technical piece of equipment that requires an investment. Thankfully, organizations quickly experience a return on their investment. By purchasing identification equipment, you can produce your own ID cards rather than using a third party creation service or paper laminate cards.

Outsourcing ID card creation and production can cost up to $10 per card, and paper laminate cards are a costly use of employee time. On the other hand, an ID card printer prints cards for approximately $0.61 each and after the initial card design, the cards require little manpower to create. PVC ID cards outlast paper cards, too. A typical PVC ID card can last up to 5 years´┐Żlong after paper cards have been retired to the recycle bin.

Increased Data Capabilities.
An ID card printer has capabilities to encode personal data into each individual card. By adding a barcode or magnetic stripe, ID cards act as the conduit for information such as account balances, hours worked or personal information. Creating your ID cards with an ID card printer can streamline multiple processes within your organization.

Access control and account management are popularly integrated with ID cards. By syncing ID cards with an access control system, data can be collected and stored about entrances into specific rooms in the building, such as a supply room or fitness center. ID cards can also be used for vending machine withdrawals or cafeteria purchases. Incorporating various uses into an ID card makes it more likely employees will wear and display their card while eliminating the number of cards they have to carry.

Improved Professional Image.
In today's business climate, brand image and integrity are pivotal to successful marketing, customer relations and recruiting. Organizations can put forth a positive impression by identifying employees and visitors with custom PVC ID cards. Employees can wear their cards when interacting with customers, vendors and visitors in lieu of an additional engraved name tag or adhesive badge.

Any member of an organization can create a professional-looking ID card with the proper software and printer system. You do not need to have programming or design experience to create an ID card. Identification software programs are very intuitive, easy to use and a vast improvement over the use of word processor programs to design ID cards.

Versatile Card Designs.
Changes to the design of your ID cards can be done quickly with an ID card printer. Simply open the template you created in the software program and adjust the format, colors or security features. By saving the new design as a template, you can speed up the creation of new and replacement cards. When you want to print cards, simply import information from the software database to create a new set of ID cards.

Different card templates can be quickly designed or altered with the proper software tools to accommodate various ID card needs. It's easy to add a design element to an ID card to designate a special certification or security clearance. You can also include enhanced security features in the ID card design, such as Holokote. A holographic overlay that can be seen when your ID card is turned at an angle, Holokote provides added security against forgery.

Completed Cards In-Hand Immediately.
Businesses, government offices and non-profit organizations all rely on ID cards for building and personnel security. When an employee needs a new card, it's important to make a replacement quickly. With an ID card printer, you have all the tools to create a new card on the spot.

You can also expand the use of an ID card printer by creating cards for building visitors. Because the PVC card printer creates a card in less than a minute, you can easily create a personalized ID card for any visitor, vendor, customer or interviewee. The cards will help to improve security at your organization and make a positive impression on the visitor.

Additional Applications.
Implementing identification at your organization has many benefits, and your ID card printer has many additional uses. Many organizations utilize their printer to create long lasting labels for containers with chemical or greasy substances or to identify kitchen utensils and storage areas. PVC cards make long-lasting luggage tags that can easily be branded with the organization's logo and include the traveler's personal information.

An ID card printer can be a useful tool for event planning as well. Special ID cards can be created to match the theme of a party or to identify conference attendees. The system's ease of use and portability makes it simple to create ID cards wherever you go.

Conclusion
Creating a professional and long lasting ID card is not as difficult as it may seem. If you can use a digital camera and a desktop computer, you can create professional looking ID cards in a matter of minutes. An ID card printer stores all card design templates and personnel data in an easy to use format that can be edited and revised simply. In fact, converting to an ID card printer from a paper card system is guaranteed to be easier and more intuitive.

You can get a return on investment from an ID card printer by taking full advantage of a system's abundant identification capabilities. In addition to streamlining processes and reducing time spent on projects, your organization will be more secure and your employees can feel safer every day.

If you would like further information about ID card printer systems and software, please request our FREE ID System Information Packet.