3 Reasons to Create Your Own Visitor Badges

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When it comes to identifying visitors at your facility there are a lot of options. The most common ways to keep track of who is coming in and out are visitor log-books and some variation of a pre-printed card or nametag that says “Visitor” on it. But there may be an option you haven’t considered yet. If you have an ID Card Printer System in place to create employee or student ID cards don’t let it sit around collecting dust until the next time an employee ID card needs to be printed.

Here are three reasons you should put that ID system to use for your visitor badges.


1. Easily Keep Detailed Visitor Record

ID badge creation software can be used to keep detailed electronic records of who visited and when they were there. Use custom fields to identify the company they are from, date & time of arrival, and who they are visiting. You can also create different templates for each kind of visitor.


2. Create a Highly Unique Experience 

Not only can you create a badge that is unique to your organization, but it elevates the visitor’s experience as well. Including their information on a printed ID badge clearly identifies them and that they belong in your building. It makes them feel important while also letting your employees know they belong. 


3. Improved Safety 

Having measures like this in place will deter unwanted visitors and behavior. For an added measure of safety, print the visitor’s photo on their badge. This may be particularly important for frequent visitors like vendors and contractors who can get multiple uses out of a badge that is specific to them.

This may sound like it will take too much time but if you have the ID template(s) set up a head of time, it’s just a matter of inputting basic information into the database and hitting print. All of this can easily happen while the visitor happily waits in the lobby for their respective party to collect them.


Creating your visitor cards allows you to control your visitor experience while improving the safety of your staff members and building occupants. Find more information on office safety and ID best practices in our Knowledge Center. Explore Now >

Don’t currently own an ID printer but interested in one? Find what ID card printer is best for your company with our Best ID Card Printer by Company Size Guide. Read now >

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