Id Card Printer Maintenance

An ID card printer is an investment in the security of both your people and facility. You can preserve your investment by following simple maintenance recommendations and using the proper ID card printer supplies. Follow our seven steps to extend the longevity of your ID card printer and create high quality ID cards for years to come.

    1. REGULARLY CLEAN YOUR ID CARD PRINTER. It's recommended that you clean your ID card printer every 700-1,000 prints. Each manufacturer creates an ID card printer cleaning kit meant for its specific printers. Because each printer works differently, you must use the specified manufacturer kit. As a helpful reminder, you can clean your printer when you change the printer ribbon. Each cleaning kit includes a cleaning card. It looks like a PVC card, but it is soaked in a cleaning solution. The card is inserted into the ID card printer and cleans all of the rollers.

    2. CLEAN THE PRINTER ROLLER. To print ID cards, a roller pulls the blank PVC card into the printer. This roller collects the dust and dirt on PVC cards so it doesn't travel into the printer. Because the roller acts like a lint roller that cleans the PVC cards, it needs to be cleaned or replaced on a regular basis. Refer to your printer manual for directions to clean or replace the roller.

    3. CLEAN THE PRINT HEADS. The print heads on your ID card printer also need to be regularly cleaned. Your cleaning kit includes the cleaning swabs; they look like large Q-tips or a marker, which you’ll use to clean the printer heads directly. Follow your cleaning kit directions to properly clean this important ID card printer component.

    4. REPLACE PRINTER RIBBONS. For a high quality ID card, replace your printer ribbons as recommended. Printer ribbons have up to a two year shelf life, so you can stock up when you purchase the ID card printer and always have them on hand. Be sure to use the manufacturer's printer ribbons as off brand printer ribbons may not work properly and could damage your printer.

    5. KEEP YOUR PRINTER COVERED. Dust and dirt are your printer's nemesis. You can protect your ID card printer by storing it in a carrying case. The case protects your printer from the elements when it's not in use. This is an especially good investment if you transport your printer between multiple facilities. You can use a can of compressed air to clean off any visible dust and dirt inside your ID card printer that the cleaning kit does not remove. This carrying case can be purchased along with an extended warranty, as part of our On-The-Go upgrade, to further protect your investment.

    6. STORE YOUR ID CARD PRINTER IN A SAFE LOCATION. Storing your ID card printer in a safe location, especially in schools, can safeguard your printer against students accidentally bumping into it or roughly handling the printer. Keep the printer out of high traffic areas and in a safe storage room when not in use.

    7. PURCHASE AN EXTENDED WARRANTY. While all ID Maker printer systems include a standard warranty period, you can further protect your ID card printer investment with an extended warranty for up to three additional years. If a part of your ID card printer needs to be replaced or repaired, it will cost less – or likely nothing – under the extended warranty.

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